MINUTES
November 16, 2016 at 4:30pm
East Lansing Public Library Board of Trustees Meeting
Library Conference Room
950 Abbot Rd.
1) Call to Order
Smith called the meeting to order at 4:30pm.
2) Roll Call
Trustees Smith, Dodgson, Wilkinson and Zaagman were present. Trustee Cervenak was absent. Also present were Friends Liaison Liesel Carlson, Head of Technology Services Lauren Douglass and Library Director Kristin Shelley. City Council Liaison Erik Altmann was absent.
3) Opening
A) Approval of October 19, 2016 Meeting Minutes
Dodgson moved to approve the October 19, 2016 Meeting Minutes.
Zaagman seconded.
All in favor.
Motion carried.
B) Approval of Current Meeting Agenda
Wilkinson moved to approve the Current Meeting Agenda.
Zaagman seconded.
All in favor.
Motion carried.
4) Communications
A) Audience: none
B) Written Correspondence
Shelley shared a thank you letter from the Michigan Library Association and a thank you note from the Library Director of the Portage District Library.
5) Reports
A) City Council Liaison Report
Altmann provided a reminder via email regarding the Financial Health Team’s final public forum on November 28, 2016.
B) Friends of the East Lansing Public Library Report
Carlson provided an update on the revenue made during the Big Book Sale and from the Friendshop regular sales in October 2016. She suggested the board pick up a Friends Fall Newsletter.
6) Old Business
A) Director’s evaluation
Smith informed the board that there was a miscommunication with Executive Assistant Jennifer Amormino. She told the board that while Shelley’s contract was updated, a formal annual evaluation had not been performed. It was decided that Shelley would provide a memo to the board containing her annual accomplishments.
7) New Business
A) Revision to the Circulation Policy Appendix E
Circulation Supervisor Robert Chartrand provided a memo to the board suggesting an addition of a third email reminder to patrons with overdue materials.
Zaagman moved to approve Resolution 03-17 to revise the Circulation Policy Appendix E as stated in the memo.
Dodgson seconded.
All in favor.
Motion carried.
8) Library Reports
A) Financial Report
Shelley provided a year-to-date Financial Report. She noted that approximately 33% of the year has elapsed.
B) Director’s Report
Shelley provided a written Director’s Report. Discussion included:
• Friends Art Gallery Exhibit in January 2017 will showcase Children’s Library Assistant Lezlee Worthington. The gallery reception will also be Worthington’s retirement party.
• Interviews will be held the first week of December for the Technology Specialist - Maker Studio job posting
• Library’s Grand Re-Opening on October 1, 2016
• Teen Librarian Jessica Lee-Cullin won the Michigan Library Association’s Library SOUP award
• Staff in-service day
• Inaugural iPad StoryTime
• “Ask” email to be sent in early December
C) President’s Report: none
9) Presentations
A) Bibliocommons demonstration
Douglass presented the beta catalog system elpl.bibliocommons.com. The group created their accounts and tested the new catalog system.
10) Announcements
Shelley reminded the board that the December 2016 meeting will be held on the second Wednesday of December.
11) Adjournment
Dodgson moved to adjourn the meeting.
Zaagman seconded.
All in favor.
Motion carried.
Smith adjourned the meeting at 5:20pm.
