MINUTES
December 14, 2016 at 4:30pm
East Lansing Public Library Board of Trustees Meeting
Library Conference Room
950 Abbot Rd.
1) Call to Order
Smith called the meeting to order at 4:40pm.
2) Roll Call
Trustees Smith, Dodgson, Wilkinson and Zaagman were in attendance. Trustee Cervenak was absent. Also in attendance were Friends Liaison Liesel Carlson, Library Director Kristin Shelley, Head of Customer Experiences Jason Shoup, Head of Technology Services Lauren Douglass, Community Development Specialist Phyllis Thode, Collections Librarian Amber Laude, and seven community members. City Council Liaison Erik Altmann arrived at 4:47pm.
3) Opening
A) Approval of November 16, 2016 Meeting Minutes
Dodgson moved.
Wilkinson seconded.
All in favor.
Motion carried.
B) Approval of Current Meeting Agenda
Zaagman moved.
Wilkinson seconded.
All in favor.
Motion carried.
4) Communications
A) Audience
The seven community members in attendance voiced their concerns with the early childhood literacy stations. Discussion with the board lasted approximately one hour.
B) Written Correspondence
Shelley shared written correspondence including:
Thank you email from patron complimenting Librarian Annelise Gordon
Thank you note from the Michigan Coalition to Prevent Gun Violence
Thank you letter from Tri-County TRIAD
Thank you note and certificate of appreciation from Two Men and a Truck
Emails received from audience members prior to meeting
5) Reports
A) City Council Liaison Report
Altmann reported
• City Council passed Ordinance 1394 which prohibits smoking in parks and public spaces
• Community hearings are likely to be scheduled to discuss the changes in regulations on medical marijuana provisioning centers
B) Friends of the East Lansing Public Library Report
Carlson reported that the Friends Board is turning their attention away from the annual big used book sale and towards the new Friendshop.
6) Old Business
A) Director’s evaluation
Shelley provided her 2016 annual accomplishments to the Board via email prior to the meeting.
Zaagman moved to give Shelley the rating of outstanding on her evaluation.
Dodgson seconded.
All in favor.
Motion carried.
7) New Business
A) Resolution 04-17 to approve the 2017 Library Board of Trustees Meeting Schedule
Dodgson moved to approve Resolution 04-17 with the following meeting date changes:
May 24, 2017 (4th Wednesday)
June 28, 2017 (4th Wednesday)
December 13, 2017 (2nd Wednesday)
Wilkinson seconded.
All in favor.
Motion carried.
B) Resolution 05-17 honoring Lezlee Worthington
Zaagman moved to approve Resolution 05-17 honoring Lezlee Worthington as written.
Wilkinson seconded.
All in favor.
Motion carried.
C) Discussion regarding library cards for current students attending Lansing Community College
Shelley provided a memorandum to the board. She reminded them that the library is a Lansing Community College (LCC) work study location. She added that our first LCC work study student has been hired and LCC pays for 75% of the student’s salary.
Smith proposed Resolution 06-17 to provide a free library card to non-resident Lansing Community College students that are currently enrolled.
Wilkinson seconded.
All in favor.
Motion carried.
8) Library Reports
A) Financial Report
Shelley provided a year-to-date Financial Report.
B) Director’s Report
Shelley provided a written Director’s Report. Discussion included:
• Concert in the Café
• “Fantastic Beasts and Where to Find Them” kick-off party
• Michigan Library Association’s work towards making libraries an exempt entity from automatic tax capture
• Status of hiring the Technology Specialist-Maker Studio position
C) President’s Report: None
9) Announcements
Retirement Party and Art Exhibit for Children’s Library Assistant Lezlee Worthington is Sunday, January 8 from 1-3pm.
10) Adjournment
Zaagman moved to adjourn the meeting.
Dodgson seconded.
All in favor.
Motion carried.
Smith adjourned the meeting at 6:08pm.
