MINUTES
January 18, 2017 at 4:30pm
East Lansing Public Library Board of Trustees Meeting
Library Conference Room
950 Abbot Rd.
1) Call to Order
Smith called the meeting to order at 4:30pm.
2) Roll Call
Trustees Smith, Wilkinson and Zaagman were present. Trustees Dodgson and Cervenak were absent. Also in attendance were Friends Liaison Liesel Carlson, Head of Customer Experiences Jason Shoup and Director Kristin Shelley. City Council Liaison Erik Altmann arrived at 5:00pm.
3) Opening
A) Approval of December 14, 2016 Meeting Minutes
Wilkinson moved to approve the December 14, 2016 Meeting Minutes.
Zaagman seconded.
All in favor.
Motion carried.
B) Approval of Current Meeting Agenda
Zaagman moved to approve the current meeting agenda.
Wilkinson seconded.
All in favor.
Motion carried.
4) Communications
A) Audience: None
B) Written Correspondence: None
5) Reports
A) City Council Liaison Report (occurred after the Sam Christensen Studio’s Workshop Report)
Altmann reported:
• City’s Financial Health Team provided a final report and recommendations
• Update on the Brownfield Tax Credit related to the Park District development agreement
B) Friends of the East Lansing Public Library Report
Carlson reported:
• Merchandising and children’s corner taking place in Friendshop
• Creation of a Friends Fundraising committee led by Martha Lincoln
• Approval of a second art rail to be installed on the wall adjacent to the Library’s meeting rooms 3 and 4.
6) Old Business: None
7) New Business
A) FY2017 Action Plan: 6-Month Update
Shelley provided a written 6-Month update to the Fiscal Year 2017 Action Plan. Discussion included:
• Building Renovation
• Remaining items to complete renovation
• Bibliocommons
• Fall 2017 events
• Possible revamp of volunteer program
• Ask campaign and year-end giving
• 1090 Abbot Road
• Technology Specialist position
B) Discussion regarding 2017 Year End Holiday Closures
Shelley informed the board that according to the City’s holiday schedule, the City will be closed December 22-25, 2017 and December 29, 2017-January 1, 2018. She added that the Library can choose a different schedule and provide non-contingent staff a paid floating holiday within the fiscal year instead. Discussion included:
• Consistent schedule for the two weekends
• Closure on Thursday based upon the actual holiday dates
Zaagman moved to approve resolution 07-17 to close the library December 23-25, 2017 and December 30, 2017-January 1, 2018 for the 2017 Year End Holidays.
Wilkinson seconded.
All in favor.
Motion carried.
8) Library Reports
A) Access Services Conference Report
Shoup verbally reported on his attendance at the Access Services Conference Report in November 2016. Details included:
• Keynote speakers
• Retail management strategies
• Seven seconds to make a first impression
• Positive psychology
B) Sam Christensen Studio’s Workshop Report
Shoup verbally reported on his attendance at the Sam Christensen Studio’s Workshop in November 2016, which was paid for by a grant from the Library of Michigan. Details included:
• Learning the vibe you give to others
• How to better represent and match your employer’s preferred vibe
C) Financial Report
Shelley provided a year-to-date Financial Report. Zaagman suggested hosting a breakfast for local estate planners and financial attorneys to remind them that patrons can name the library as a beneficiary in their wills and trusts. Smith added that funeral home directors should also be invited.
D) Director’s Report
Shelley provided a written Director’s Report. Discussion included:
• City’s Holiday Party and Employee Awards
• Concert in the Café
• Lezlee Worthington’s retirement party
• Gingerbread Architecture program
E) President’s Report
Smith asked about the headphones for the iPads and AWE computers in the children’s area. Shelley responded that the headphones were purchased and deployed in the Children’s area. She added that half of the headphones have already been stolen.
9) Announcements
Shelley announced:
• Social Justice Reading Group starts Saturday
• City Council Budget Retreat is scheduled for February 4, 2017
• Vehicular accident in the library’s parking lot
• Legislation regarding the exemption of libraries for tax capture
10) Adjournment
Wilkinson moved to adjourn the meeting.
Zaagman seconded.
All in favor.
Motion carried.
Smith adjourned the meeting at 5:27pm.
