Board of Trustees Minutes – June 28, 2017

June 28, 2017 at 4:30pm
East Lansing Public Library Board of Trustees Meeting
Library Conference Room
950 Abbot Rd.

1) Call to Order
Smith called the meeting to order at 4:35pm.

2) Roll Call
Trustees Smith, Dodgson, Cervenak and Zaagman were present. Trustee Wilkinson and City Council Liaison Erik Altmann were absent. Also in attendance were Friends President Maureen McCabe-Power, Head of Customer Experiences Jason Shoup and Library Director Kristin Shelley.

3) Opening
A) Approval of May 24, 2017 Meeting Minutes
Zaagman moved.
Cervenak seconded.
All in favor.
Motion carried.

B) Approval of Current Meeting Agenda
Dodgson moved.
Cervenak seconded.
All in favor.
Motion carried.

4) Communications
A) Audience: none

B) Written Correspondence: Shelley informed the Board that a negative email was sent to the library through the library’s website. Similar emails were received by other City departments.

5) Reports
A) City Council Liaison Report: none

B) Friends of the East Lansing Public Library Report
McCabe-Power reported:
• Putt-putt fundraiser at Hawk Hollow putting course is scheduled on August 22 from 6-8pm. A rain date is scheduled for September 12. Individual sponsorships are $100, which includes four putting tickets. Corporate sponsorships are $250 and also includes four putting tickets.
• Books and Bags sale scheduled on October 14 from 9am-4pm and October 15 from 1-4pm.

6) Old Business: None

7) New Business
A) Nomination of Officers for Fiscal Year 2018
Smith moved to nominate:
Dodgson for President
Cervenak for Vice President
Zaagman for Secretary
Cervenak seconded.
All in favor.
Motion carried.

B) Fiscal Year 2017 Action Plan year-end update
Discussion included:
• Completion of the building renovation
• Launch of the new website and online catalog
• Harwood Institute Trainings
• High attendance at StoryTimes
• Core competencies for Circulation staff
• Things to work on in Fiscal Year 2018 include:
o Marketing/Development Specialist position
o Signage and chair rails
o Revamp volunteer training and tasks
o Core competencies for staff

Shelley asked the Board to email her items they would like included in the FY2018 Action Plan.

C) Resolution 15-17 to approve the revised ELPL Dress Code Policy
Shelley shared a revised ELPL Dress Code Policy. She informed the Board that the Dress Code hasn’t been revised since 2003 and updated language was needed. She added that the revised policy was approved by the City’s Human Resources Director.
Zaagman moved to approve Resolution 15-17.
Cervenak seconded.
All in favor.
Motion carried.

D) Discussion on Director’s annual evaluation.
Discussion included the Annual Action Plan.

8) Library Reports
A) Financial Report
Shelley provided a written year-to-date Financial Report. Discussion included:
• An extra money transfer from the library’s fund balance should not be needed for the current fiscal year’s budget.
• Money will not be deposited into the library’s fund balance for the current fiscal year.
• City’s possible local income tax and Headlee rollback
B) Director’s Report
Shelley provided a written Director’s Report. Discussion included:
• BookExpo America
• Shelley’s election as President-Elect to the Michigan Library Association’s Board of Directors
• Summer Reading Program
• Harpist concert on Mother’s Day

C) President’s Report: none

9) Announcements
Shelley shared that ELPL received an LSTA mini grant for the Children’s Social Justice Reading Group program.

10) Adjournment
Dodgson moved to adjourn the meeting.
Cervenak seconded.
All in favor.
Motion carried.

Smith adjourned the meeting at 5:23pm.