Library Board of Trustees Special Meeting Minutes – May 29, 2020

MINUTES
May 29, 2020 at 11:30am
East Lansing Public Library Board of Trustees Special Meeting
Electronic

1) Call to Order 11:33 am

2) Roll Call

Trustees present were Amy Zaagman, Lance Wilkinson, Diane Goddeeris, Paul Cervenak and Polly Synk. Also in attendance were, City Council Liaison Jessy Gregg, Friends President Maureen McCabe-Power, Director Kristin Shelley, Assistant Director/Head of Customer Experiences Brice Bush, Executive Assistant to the Director Shori Teeple.

3) Opening
A) Approval of April 15, 2020 Meeting Minutes
Goddeeris moved.
Cervenak seconded.
All in favor.
Motion carried.

B) Approval of Current Meeting Agenda

Goddeeris moved.
Cervenak seconded.
All in favor.
Motion carried.

4) Communications
A) Audience/Public Comment

  • None

5) Reports
A) City Council Liaison Report:
Gregg reported:

  • Council reviewing budget presentations.
  • City is awarding Downtown Business grants.
  • Council is appointing a community review board of the police.

B) Friends of the East Lansing Public Library Report
McCabe-Power Reported:

  • Friends gave the library $25,000 in April.
  • Assets are $45,000.
  • Noodles & Company curbside pickup fundraiser on June 10 from 4-8pm.

6) Old Business
A) Re-Appointment of Board Member Update

  • Trustee Cervenak’s appointment to the Board was approved by City Council at the May 19 meeting. His term runs July 1, 2020 to June 30, 2025

7) New Business:

A) Resolution 08-20 to approve the ELPL Reopening Plan

Goddeeris moved.
Wilkinson seconded.
All in favor.
Motion carried.

B) Resolution 09-20 to approve select ELPL staff to participate in the Michigan Work Share Program - COVID-19 with the City of East Lansing from June 1 to July 31, 2020.

Wilkinson moved.
Cervenak seconded.
All in favor.
Motion carried.

C) Resolution 10-20 to approve the Pandemic Patron Code of Conduct for as long as health officials, local officials and the Governor deem necessary.

Cervenak moved.
Synk seconded.
All in favor.
Motion carried.

D) Resolution 11-20 to approve the Pandemic Addendum to the Safe Child Policy for as long as health officials, local officials and the Governor deem necessary.

Synk moved.
Cervenak seconded.
All in favor.
Motion carried.

E) Resolution 12-20 to approve the Pandemic Addendum to the Meeting Room Policy.

Cervenak moved.
Goddeeris seconded.
All in favor.
Motion carried.

F) Resolution 13-20 to approve that the East Lansing Public Library follows the City of East Lansing personnel, safety, and other City policies unless a specific policy is created and passed.

Goddeeris moved.
Cervenak seconded.
All in favor.
Motion carried.

G) Resolution 14-20 to approve an expenditure for outdoor 24/7 lockers not to exceed $50,000.

Wilkinson moved.
Cervenak seconded.
All in favor.
Motion carried.

8) Library Reports
A) Financial Report
Shelle Reported:

  • A copy of the Budget Performance Report from July 1, 2019 to May 26, 2020 was shared.

B) Director's Report
Shelley reported:

  • A written report was shared.

C) President's Report

  • Library staff was thanked for work completed during closure and for plans for reopening to the public.

9)  Announcements

  • None

10) Adjournment
Cervenak moved.
Wilkinson seconded.
All in favor.
Motion carried.

Zaagman adjourned the meeting at 12:51 p.m.