Board of Trustees Minutes – August 16, 2017

MINUTES
August 16, 2017 at 4:30pm
East Lansing Public Library Board of Trustees Meeting
Library Conference Room
950 Abbot Rd.

1) Call to Order
Dodgson called the meeting to order at 4:30pm. 

2) Roll Call
Trustees Dodgson, Zaagman and Wilkinson were present.  Trustees Cervenak and Smith were absent.  Also present were Friends Secretary Patricia Thorpe, Head of Technology Services Lauren Douglass, Collections and Technical Services Librarian Amber Laude, Head of Customer Experiences Jason Shoup and Library Director Kristin Shelley.  City Council Liaison Erik Altmann arrived at 4:35pm. 

3) Opening
A) Approval of July 19, 2017 Meeting #1 Minutes
Wilkinson moved.
Zaagman seconded.
All in favor.
Motion carried. 

B) Approval of July 19, 2017 Meeting #2 Minutes
Wilkinson moved.
Zaagman seconded.
All in favor.
Motion carried. 

C) Approval of Current Meeting Agenda
Zaagman moved.
Wilkinson seconded.
All in favor.
Motion carried. 

4) Communications
A) Audience: none

B) Written Correspondence
Shelley shared:
• Thank you note from an MSU student that interviewed Shelley
• Two five-star patron reviews from Google
• One five-star patron review from Facebook
• Email regarding the Friends FUNdrasier
• Patron thank you for allowing quiet phone conversations
• Patron that lives in Pittsburgh but is in East Lansing for the summer and purchases a non-resident ELPL card every summer

5) Reports
A) City Council Liaison Report
Altmann reported on the income tax and property tax reduction.

B) Friends of the East Lansing Public Library Report
Thorpe reported:
• Friends Executive Committee has continued to meet over the summer months
• Donation to the One Book, One Community program
• Regular meetings for the Friends begin in September 2017

6) Old Business
A) Discussion on controversial book
Shelley and Laude have both read “Dangerous” by Milo Yiannopoulos.
Discussion included:
Genre location
Patron requests and processes
Collection Development Policy

7) New Business
A) Updated ELPL Staff photo list
Shelley provided an updated staff photo list.  She called attention to new employees Tracey Pickard, Kevin Hawley and Sandy Reed. 

B) Resolution 02-18 to close the library on Friday, September 29, 2017 for a staff in-service day
Zaagman moved to approve Resolution 02-18.
Wilkinson seconded.
All in favor.
Motion carried. 

C) Discussion of Library Trustee accounts on BiblioCommons
Douglass reviewed Trustee accounts and features on BiblioCommons.  Discussion included:
• Privacy settings
• List creation
• Reviews of library materials 

8) Library Reports
A) Financial Report
Shelley provided a year-to-date Financial Report.  

B) Director’s Report
Shelley provided a written Director’s Report.  Discussion included:
• Summer Reading Program participation and programs
• New door counter
• Renewals statistics 

C) President’s Report: none

9) Announcements
• Reminder about the One Book, One Community Author Reception and Kick-Off Event
• Reminder on the Friends FUNdraiser at Hawk Hollow
• Shelley has been asked to serve on the East Lansing Public Schools Bond Committee

10) Adjournment
Zaagman moved.
Wilkinson seconded.
All in favor.
Motion carried. 

Dodgson adjourned the meeting at 5:23pm.