Library Board of Trustees Special Meeting Minutes – November 18, 2020

MINUTES
November 18 at 4:30pm
East Lansing Public Library Board of Trustees Special Meeting
Electronic

Audio Recording of Meeting, opens a new window (M4A format)

1) Call to Order 4:31pm

2) Roll Call

Trustees present were Lance Wilkinson (location: Savannah, Georgia in Chatham County), Diane Goddeeris (location: East Lansing, Michigan in Ingham County), Paul Cervenak (location: East Lansing, Michigan in Ingham County), Polly Synk (location: East Lansing, Michigan in Ingham County), and Amy Zaagman (location: East Lansing, Michigan in Ingham County). Also in attendance were City Council Liaison Jessy Gregg, Friends President Maureen McCabe-Power, Director Kristin Shelley, Assistant Director/Head of Customer Experiences Brice Bush, Executive Assistant to the Director Shori Teeple, and Head of Technology Services Lauren Douglass.

3) Opening
A) Approval of September 16, 2020 Meeting Minutes
Cervenak moved.
Zaagman seconded.
All in favor.

B) Approval of Current Meeting Agenda
Zaagman moved.
Cervenak seconded.
All in favor.

4) Resolution 10-21 to approve limit of public comment to two minutes per person.
Wilkinson moved.
Cervenak seconded.
All in favor.

5) Communications
A) Correspondence

  • Thank you notes were shared.

B) Audience/Public Comment

  • None

6) Reports

A) City Council Liaison Report
Gregg reported:

  • TechSmith possible move to the MSU campus
  • Sewer project starting in Oakwood neighborhood.
  • MDHHS Epidemic Order will affect downtown businesses.

B) Friends of the East Lansing Public Library Report
McCabe-Power reported:

  • Friends exceeded match fundraiser amount—raised over $4,000 and that amount matched
  • Friends balance is $53,756.92.

7) Old Business
A) Reopening discussion - hours

  • Library building closed to patrons from November 20 through December 8.
  • Curbside pickup, materials by mail, and outdoor lockers will continue to be available.

8) New Business:

A) Resolution 11-21 to approve three Saturday library closures for November 28 and December 26, 2020 and January 2, 2021

Goddeeris moved.
Cervenak seconded.
All in favor.

B) Resolution 12-21 to approve amended 2021 ELPL Holidays and Closures Schedule

Goddeeris moved.
Synk seconded.
All in favor.

C) Resolution 13-21 to approve 2021 Library Board Meeting Dates

Zaagman moved.
Cervenak seconded.
All in favor.

9) Library Reports
A) Financial Report
Shelley reported:

  • A printed financial report was shared

B) Director's Report

  • A written report was shared.

C) Michigan Library Association Annual Conference
Shelley reported:

  • A verbal report was shared.

D) President's Report

  • No report was shared.

10) Executive Session: Library Director evaluation/contract and collective bargaining.

Wilkinson moved.
Cervenak seconded.
All in favor.

Entered Executive Session at 5:20pm
Ended Executive Session at 6:26pm

11) Adjournment

Wilkinson adjourned the meeting at 6:27pm