MINUTES
September 21, 2016 at 4:30pm
East Lansing Public Library Board of Trustees Meeting
Library Conference Room
950 Abbot Rd.
1) Call to Order
Smith called the meeting to order at 4:35pm.
2) Roll Call
Trustees Smith, Dodgson and Zaagman were present. Trustees Cervenak and Wilkinson were absent. Also in attendance were Friends Liaison Liesel Carlson, Circulation Supervisor Robert Chartrand, Assistant Director Jason Shoup and Director Kristin Shelley. City Council Liaison Erik Altmann arrived at 4:47pm.
3) Opening
A) Approval of August 17, 2016 Meeting Minutes
Zaagman moved to approve the August 17, 2016 Meeting Minutes.
Dodgson seconded.
All in favor.
Motion carried.
B) Approval of Current Meeting Agenda
Zaagman moved to approve the current meeting agenda.
Dodgson seconded.
All in favor.
Motion carried
4) Communications
A) Audience: none
B) Written Correspondence: none
5) Reports
A) City Council Liaison Report (occurred after New Business)
Altmann provided a report on:
• Citizen Innovation and Technology Panel
• Random sampling of body camera videos worn by the East Lansing Police Department
B) Friends of the East Lansing Public Library Report
Carlson provided a report on:
• Friendshop dedication ceremony on October 21
• Fall Big Used Book Sale on October 22 and 23
6) Old Business
A) Construction update
Shelley provided an update on:
• Placement of furniture
• New end panels to be replaced in several months
• Audio/visual equipment
• Landscaping by the Department of Public Works
Shelley reminded the board about:
i. VIP Tour on September 30
ii. Ribbon Cutting and Grand Re-Opening on October 1
7) New Business
A) Resolution 02-17 to close the library on October 14 for staff in-service day
Zaagman moved to approve Resolution 02-17.
Dodgson seconded.
All in favor.
Motion carried.
B) Harwood Institute conversation: as part of the Harwood Institute training, Director Kristin Shelley and Circulation Supervisor Robert Chartrand need to conduct community conversations. This is a shorter version of the longer interview and consists of four discussion questions.
Shelley and Chartrand explained the focus of the Harwood Institute and asked the attendees the following four questions:
• What kind of community do you want to live in?
• Why is that important to you?
• How is that different from how you see things now?
• What are some of the things that need to happen to create that kind of change?
C) Updated staff photo list
Shelley provided an updated staff photo list and noted the addition of Youth Services Specialist Emily Adams and Customer Service Associate Miranda Madro.
8) Library Reports
A) Ohio Library Support Staff Institute Report
Customer Service Associate Kelsey Napier provided a written report on her attendance at the Ohio Library Support Staff Institute.
B) Financial Report
Shelley provided a year-to-date financial report. Discussion included:
• Building renovation expenses
• State aid and penal fines stayed steady
• Bibliocommons paid for in full
C) Director’s Report
Shelley provided a written director’s report. Discussion included:
• One Book, One Community kick-off event with Sonia Nazario
• National Night Out/Touch a Truck event
• ELPL 2.0 Maker Studio closed
D) President’s Report: none
9) Announcements
Shelley reminded the board about the upcoming David Roth and Reggie Harris concert, as well as the East Lansing Welcomes the World event.
10) Adjournment
Dodgson moved to adjourn the meeting.
Zaagman seconded.
All in favor.
Smith adjourned the meeting at 5:34pm.
