MINUTES
March 15, 2017 at 4:30pm
East Lansing Public Library Board of Trustees Meeting
Library Conference Room
950 Abbot Rd.
1) Call to Order
Smith called the meeting to order at 4:34pm.
2) Roll Call
All Trustees were present. Also in attendance were Friends President Maureen McCabe-Power, Head of Customer Experiences/Assistant Director Jason Shoup and Director Kristin Shelley. Andrew Watkins from the East Lansing Emerging Leaders Program was an audience member. City Council Liaison Erik Altmann arrived at 4:57pm.
3) Opening
A) Approval of February 15, 2017 Meeting Minutes
Zaagman moved.
Wilkinson seconded.
All in favor.
Motion carried.
B) Approval of Current Meeting Agenda
Cervenak moved.
Dodgson seconded.
All in favor.
Motion carried.
4) Communications
A) Audience
Andrew Watkins stated he was delighted to attend the meeting.
B) Written Correspondence
Shelley shared:
• Verbal comment from patron regarding the new library layout and its conduciveness to working on projects.
• Email from patron expressing appreciation for the Social Justice Reading Group and other recent library programs.
• Thank you note from Pastor Kit Carlson of All Saints Episcopal Church expressing gratitude for the library staff’s hospitality during Congressman Bishop’s mobile office hours.
• Thank you note from the Mid-Michigan CISMA team expressing appreciation for the meeting room and library staff.
• Email from patron providing positive comments on new library website.
5) Reports
A) City Council Liaison Report (occurred after New Business)
Altmann reported on:
• City Council passed an amendment to Ordinance 1399 to include Unlawful Entry upon Library Property
• Proposal for the City Center District development
• Progress on the City Center II development
B) Friends of the East Lansing Public Library Report
McCabe-Power reported on:
• New and lower pricing of items in the Friendshop
• March art exhibit and reception
• Diversification of fundraising
6) Old Business
A) Resolution 10-17 to approve the revised Patron Code of Conduct
Wilkinson moved to approve Resolution 10-17 with two minor changes as discussed.
Zaagman seconded.
All in favor.
Motion carried.
B) Discussion on estate planning breakfast
Shelley provided a revised and updated invitation list. She asked the board to review the list and to provide additions, changes or deletions. She reminded the board that the estate planning breakfast will be scheduled after April 21, 2017.
7) New Business
A) Resolution 11-17 to close the library at 12pm on Friday, April 21, 2017 to prepare for Books Bites and Bids
Cervenak moved to approve Resolution 11-17.
Wilkinson seconded.
All in favor.
Motion carried.
B) Updated staff photo list
Shelley provided an updated staff photo list. She brought attention to two new staff members Daniel (Dan) Thrower and Sandra (Sandy) Reed.
8) Library Reports
A) Financial Report
Shelley provided a year-to-date Financial Report. She informed the board that the PTO payout option was reinstated for Fiscal Year 2017.
B) Director’s Report
Shelley provided a written Director’s Report. Discussion included:
• Congressman Bishop’s mobile office hours
• Blind Date with a Book
• Black History Month programs
• Michigan Library Association Annual Conference Reception to be held at the library on October 19, 2017.
• Slight increase in physical item checkouts
C) President’s Report: none
9) Announcements
• Books, Bites and Bids is April 21, 2017
• Paperback books are being collected for the Ingham County jail
• Correspondence on MichLib regarding Westland Public Library
• Concert in the Café with the Spartan Dischords on March 26
• Suggestions and comments are encouraged about the new website
10) Adjournment
Zaagman moved to adjourn the meeting.
Cerevenak seconded.
All in favor.
Motion carried.
Smith adjourned the meeting at 5:36pm.
