Board of Trustees Minutes – February 15, 2017

MINUTES
February 15, 2017 at 4:30pm
East Lansing Public Library Board of Trustees Meeting
Library Conference Room
950 Abbot Rd.

1) Call to Order
Smith called the meeting to order at 4:36pm.

2) Roll Call
All Trustees were present. Also in attendance were Friends Liaison Liesel Carlson, Head of Customer Experiences Jason Shoup and Director Kristin Shelley. City Council Liaison Erik Altmann arrived at 4:55pm.

3) Opening
A) Approval of January 18, 2017 Meeting Minutes
Cervenak moved to approve the January 18, 2017 Meeting Minutes.
Zaagman seconded.
All in favor.
Motion carried.

B) Approval of Current Meeting Agenda
Dodgson moved to approve the current meeting agenda.
Cervenak seconded.
All in favor.
Motion carried.

4) Communications
A) Audience: none
B) Written Correspondence: none

5) Reports
A) City Council Liaison Report (occurred after Revised Patron Code of Conduct discussion)
Altmann reported:
• Update on the development and buildings on the corner of Abbot Road and Grand River Avenue.
• City Council discussion only meeting on February 21, 2017 will discuss the Tax Increment Financing policy and an ordinance regarding residential air conditioning noise levels.

B) Friends of the East Lansing Public Library Report
Carlson reported:
• Second art rail has been installed.
• Friends discussed the Ballot Action Committee for the library levy in 2022.

6) Old Business: None

7) New Business
A) Resolution 08-17 authorizing the application for a special liquor license for the Books, Bites and Bids fundraiser on April 21, 2017.
Zaagman moved to approve Resolution 08-17.
Cervenak seconded.
All in favor.
Motion carried.

B) Resolution 09-17 to close the library at 2pm on Thursday, October 19 for the Michigan Library Association’s Annual Conference Reception
Shelley informed the board that c2ae will co-host the event.
Zaagman moved to approve Resolution 09-17.
Dodgson seconded.
All in favor.
Motion carried.

C) Revised Patron Code of Conduct
Shelley informed the board that the Patron Code of Conduct is reviewed by the City Attorney. She added that she would like to make the Patron Code of Conduct only one page in length.

Wilkinson suggested that the first bullet state:
“Protect the safety of individuals and preserve their right to use Library property, materials and services.”
Wilkinson suggested that the second bullet state:
“Protect the safety of Library employees and volunteers and preserve their right to conduct library business without interference.”
Wilkinson suggested that bullet “Smoking, chewing tobacco or vapor.” be changed to “Smoking, chewing tobacco or using e-cigarettes.”

Shelley stated that she will make the suggested changes and will bring the Patron Code of Conduct to the March 2017 meeting.

D) Discussion on Fiscal Year 2018 budget
Discussion focused on the annual amount charged by the City’s Information Systems department to the library. Shelley shared the amounts charged to the library from Fiscal Years 2008 – 2018.

E) Discussion regarding estate planning breakfast
Shelley provided a draft list of East Lansing estate planners, financial planners and funeral home directors. She asked the board to review the list and email her with additions or changes. Discussion included waiting to host the breakfast until after April 18, 2017 and the possibility of expanding the list to the greater Lansing area.

8) Library Reports
A) Financial Report
Shelley provided a year-to-date Financial Report.

B) Director’s Report
Shelley provided a written Director’s Report.
C) President’s Report: none

9) Announcements
Shelley informed the board that Congressman Mike Bishop will host mobile office hours at the library at 10am on February 16, 2017. She added that protestors may be present and she has notified the East Lansing Police Department who has a plan in place if necessary.

10) Adjournment
Wilkinson moved to adjourn the meeting.
Cervenak seconded.
All in favor.
Motion carried.

Smith adjourned the meeting at 5:45pm.