EAST LANSING PUBLIC LIBRARY
Purpose
The East Lansing Public Library (ELPL) Collection Development and Intellectual Freedom Policy provides a framework for the development and growth of library collections in support of the library's mission to "provide a place and resources where people gather to share information and ideas to enrich lives and foster community." The Collection Development and Intellectual Freedom Policy is designed to support the library's mission statement and serves as a guide for the selection, acquisition, maintenance, and retention of materials by establishing roles, responsibilities, and a process for addressing library user concerns.
Definitions
The term "collection" means books, magazines, DVDs, CDs, library programs, or other synonyms as they may occur in the Policy having the widest possible meaning. This statement of Policy applies to all library materials in the collection, including adult, young adult and juvenile; however, this Policy and the term "Library Materials" does not apply to Internet sites available through the Library's computers or Internet collection. The Library has no control over the content of the Internet. Please see the Internet Use Policy for any issues related to computer or Internet Use. The term "selection" refers to the decision to add, retain or withdraw materials in the collection. It does not refer to reader guidance.
The Collection
ELPL is located in the heart of East Lansing, Michigan, home of Michigan State University. The library's collection aims to meet the diverse cultural, informational, educational, and recreational needs of East Lansing residents. To meet this commitment, ELPL collects and makes information accessible in a variety of formats that represent a wide range of views, expressions, opinions, and interests. A balanced collection attempts to represent all sides of issues as far as availability of materials, space, and budget allow.
All public library collections contain materials that some patrons may find objectionable, and in turn, public libraries may omit from the collection materials that some patrons consider important, both for purposes of balancing the collection or in instances when materials do not meet the selection criteria. This applies to materials for any age or audience. It is up to the patron to make decisions regarding the use of specific library materials, and the responsibility of parents, caregivers and/or guardians to monitor children's use of library materials.
ELPL is committed to providing materials in accessible formats, including large print, audiobooks, and digital content with accessibility features. The Library continually assesses and expands its collection to improve access for individuals with disabilities.
The Library does not exclude materials based on the origin, background, or views of the creators. The presence of an item in the collection does not indicate endorsement but rather reflects ELPL's commitment to providing diverse perspectives and free access to information.
Special Collections
ELPL maintains a variety of specialized collections to serve the diverse needs and interests of the community. These collections provide resources beyond traditional books and media, supporting lifelong learning, cultural enrichment, and hands-on exploration. They include materials on travel, parenting and education, STEAM learning, and languages spoken by East Lansing residents. The library also offers a Library of Things, which lends non-traditional items such as tools, technology, games, and household materials, selected for their educational value, community interest, and durability. Additionally, ELPL curates a Little Free Library Collection, ensuring a rotating selection of donated books is available for community distribution to promote literacy and engagement.
Future special collections will be developed in response to community needs, budget considerations, and space availability.
Responsibility for Selection
The responsibility for selection lies with the professional staff of the Library. That staff operates within the areas of service to children, young adults, and adults. Both the public and staff members may recommend materials for consideration. The ultimate responsibility for book selection rests with the Library Director who operates within the framework of policies determined by the Library Board of Trustees.
The Director shall be responsible for ensuring that the funds budgeted for collection development are allocated appropriately depending upon the needs of the Library and the fulfillment of the Goals of Material Selection.
Intellectual Freedom
As part of its core values, the East Lansing Public Library (ELPL) ensures freedom of information for all. The selection of library materials is made on the patron's right to read, listen, or view, free from censorship by others. The Library holds censorship to be a purely individual matter and declares that while anyone is free to reject books and other materials of which they do not approve, they may not restrict the freedom of others.
Materials available in the Library present a diverse point of view, enabling patrons to make the informed choices necessary in a democracy. The Library selects a wide variety of materials that satisfy the diverse interests of the community. The Library upholds the right of the individual to secure these resources, even though the content may be controversial, unorthodox, or unacceptable to some. The Library's varied collection is available to all; however, it is not expected that all items in the collections will appeal to everyone. Responsibility for materials selected and read by children and adolescents rests with the youth's parents or legal guardians. The Library does not stand in loco parentis. Selection decisions are not influenced by the possibility that materials may be accessible to minors.
Genre and shelf labels on materials exist to indicate various collections but will not be used for the purpose of restricting access or endorsing content. No materials are sequestered except to protect them from damage or theft.
ELPL supports and abides by the American Library Association's (ALA) core documents on intellectual freedom, including the Library Bill of Rights, Freedom to Read Statement, and Freedom to View Statement. The Library also follows the guidance outlined in ALA's Intellectual Freedom and Censorship Q&A, the interpretations of the Library Bill of Rights and the First Amendment to the Constitution provide additional guidance on this subject.
For the First Amendment to the U.S. Constitution see Appendix C.
ELPL acknowledges that patrons may have concerns about specific materials in the collection. While the Library strives to maintain a collection that represents a wide range of perspectives, individuals may formally request that an item be reconsidered. The following procedures have been developed to ensure that complaints are handled in an attentive and consistent manner. The following steps will be used when an individual feels that further action is necessary to address concerns about a library resource.
Reconsideration of Library Materials Procedures:
- No material will be removed from ELPL's collection until all steps in this process have been completed.
- A patron ("Requester") who objects to library material or a program in the collection ("Library Material") will be sent to the Director.
- The Director will discuss the Library Materials in question with the Requester, attempting to resolve the concern. The Requester will also be offered a packet of information that includes the Library's mission statement, Collection Development and Intellectual Freedom Policy, the Reconsideration of Materials form and the Library Bill of Rights.
- If the Requester still wishes to pursue the reconsideration, they must complete and submit a Reconsideration of Material form to the Library Director. The Library Board shall be notified when a reconsideration form has been received.
- The Library Director will form a Reconsideration Committee composed of the Library Director (or their designee), the Collections Team Leader (or their designee), and the librarian(s) responsible for the subject, genre and/or age range of the material in question. The Committee will review the reconsideration form and the material in question to consider whether its inclusion in the collection followed the criteria state in the selection policy. The Reconsideration Committee will follow the operational guidelines as outlined by the American Library Association.
- The Library Director shall make a written response to the Requester within forty (40) days of the date that the reconsideration form was submitted, informing the patron of the Committee's decision and the reasons for the decision.
- If the Requester is not satisfied with the Committee's decision, they may submit a written appeal within ten (10) business days of receiving the response. The Library Board will address the appeal within sixty (60) days of receiving it.
For Reconsideration of Material form see Appendix A.
ELPL provides an impartial environment in which individuals can encounter ideas and information spanning the spectrum of knowledge and opinions. This includes materials that are considered controversial and may offend some users, but it is not in itself a reason to exclude materials from the collection.
Selection Criteria
The selection criteria outlined in this section is used for all acquisitions, regardless of format, as a guide for selection decisions. An item is not required to meet all selection criteria to be accepted.
General criteria for selection:
- Present and potential relevance to community needs
- Favorable reviews by critics that ensure serious literary, artistic, political or scientific value
- Suitability of format to library use
- Availability elsewhere including area libraries and other budget formats
- Price and availability within the scope of the overall budget
- Relevance to current trends and events
- Relation to the existing collection
- Extent of publicity and current or anticipated demand
- Relation to other resources in the community
- Local, state or regional historical significance
Content criteria for selection:
- Reputation and/or significance of author, publisher or producer
- Currency of information or comprehensiveness
- Objectivity and clarity
- Representation of diverse points of view
- Sustained interest or demand
- Usefulness of the information
- Relevance to local history collections
- Local significance of author or subject
- Provides unique contribution to a field of study.
The Library also considers self-published and independently published materials that meet the selection criteria, particularly when they fill gaps in the collection or provide unique perspectives not well-represented in traditional publishing.
Criteria for electronic formats:
Certain databases and digital collections may change in format or content after they are acquired. When selection involves a remote resource, such as a digital collection or database, it is possible that the content of said resource may not conform to the library's selection criteria at any given time. Professional staff will review the content of such resources on a regular basis to assess their continued value.
The following selection criteria will also be considered for electronic formats:
- Ease of use
- Technical quality
- Remote access
- Vendor reliability, technical support, and platform usability, and data privacy practices
- Not restricted by location
- Digital licensing requirements, including access models (one copy/one user vs. simultaneous use)
- Integration with library systems for seamless access
- Cost-effectiveness relative to anticipated demand
- Compatibility with a range of devices and assistive technologies
Gifts and Donations
Gifts of materials and items donated become the property of the East Lansing Public Library and are accepted with the understanding that they are subject to the same selection criteria as purchased materials. Items not selected for the collection may be passed on to another institution or library, or to the Friends of the Library. The library reserves the right to dispose of any gifts that are given to the library. Acknowledgement of gifts for tax records may be provided, but appraisal of the value of donated items is not made. For Gift/Memorial Donation Form, see Appendix B.
Collection Maintenance and Weeding
Professional library staff regularly review items in the collection to ensure that they continue to meet the educational, informational, recreational, cultural and diverse needs of library patrons. This is achieved by routinely performing diversity audits and reviewing collections for accuracy, currency, diverse representation and subject area gaps. Staff make adjustments as needed to maintain a balanced collection that reflects the community's evolving needs.
Collection maintenance is an ongoing process guided by professional best practices, including the CREW (Continuous Review, Evaluation, and Weeding) method, usage data, and librarian expertise. It is the responsibility of professional staff to remove materials that are worn, obsolete, unused or underutilized, outdated or unnecessarily duplicated from the collection, and to assess the need for replacing materials that are damaged, destroyed, or lost. Items are not automatically replaced, but rather, professional staff will determine if it is necessary to replace an item based on overall need, demand, budget and shelf space.
Materials may be considered for withdrawal based on the following criteria:
- Condition - Items that are damaged, worn, or beyond reasonable repair.
- Relevance - Outdated or inaccurate information, particularly in subject areas where accuracy is essential (e.g., medicine, technology, law).
- Use - Low circulation or lack of in-house use over a sustained period.
- Duplication - Excess copies no longer in demand.
- Supersession - A newer edition or more comprehensive work has been added.
- Format Changes - Shifts in format preference or accessibility (e.g., transitioning from physical to digital materials).
- Space Considerations - Maintaining a balanced and accessible collection within available physical space.
Withdrawn materials may be repurposed through book sales, donations, or recycling, as appropriate. ELPL remains committed to responsible collection management while upholding intellectual freedom principles.
Policy Revision
This policy may be revised and updated at any time as conditions warrant and will be reviewed at regular intervals as deemed necessary by the East Lansing Public Library Board of Trustees.
Appendices:
Appendix A: Request for Reconsideration of Library Material Form
Appendix B: Gift-Memorial Donations Form
Appendix C: The First Amendment to the U.S. Constitution
Approved by the Library Board of Trustees: September 19, 2007
Revised: July 16, 2015
Revised: March 16, 2022
Revised: March 19, 2025