Library Board of Trustees Minutes – November 20, 2019

October 23, 2019 at 4:30pm
East Lansing Public Library Board of Trustees Meeting
Conference Meeting Room
950 Abbot Road

1) Call to Order 4:33pm

2) Roll Call

Trustees present were Amy Zaagman, Lance Wilkinson, Diane Goddeeris, Paul Cervenak, Polly Synk. Also, in attendance were City Council Liaison Jessy Gregg, Friends Representative Sheila Taylor, Director Kristin Shelley, Assistant Director/Head of Customer Experiences Brice Bush, and Executive Assistant to the Director Shori Teeple.

3) Opening
A) Approval of October 23, 2019 Meeting Minutes
Goddeeris moved.
Synk seconded.
All in favor.
Motion carried.

B) Approval of Current Meeting Agenda

Goddeeris moved.
Cervenak seconded.
All in favor.
Motion carried.

4) Communications
A) Audience
None present.

B) Written Correspondence

Shelley shared two thank you card correspondences: the first from the Kevin A. Kelly Network and the second from MLA for Kristin’s contributions.

5) Reports
A) City Council Liaison Report:
Gregg reported:

  • A joint meeting with the DDA took place last night, with discussion about moving forward with an RFP for the parcel on Evergreen. Money was approved for a housing study, with a representative from Meridian Township expressing interest in participating along with other potential partners.

B) Friends of the East Lansing Public Library Report

Taylor reported:

  • The Friends are flash-selling several hardcovers in the book shop.
  • The Friends will be holding their fundraiser for the Friends tomorrow night at the Noodles and Company restaurant on Grand River between 4 and 8pm.

6) Old Business

A)  Resolution 01-20 to accept changes to Paid Time Off Pay Out Policy

Goddeeris moved.
Cervenak seconded.
All in favor.

B) City Charter Changes Discussion

Proposed changes were presented from Shelley and have been submitted to the City. They are only making changes to City Code at this time. Goddeeris indicated that proposed changes of the City Charter need to go to voters. Changes could potentially be on the ballot when the levy renewal is on the ballot.

C) Resolution 02-20 to authorize the purchase of a Ford Transit 450 Cargo Van from Signature Ford with uplifting by Farber Speciality Vehicles.

The van has been ordered and should be ready for retrofitting in eight months.

Cervenak moved.
Wilkinson seconded.
All in favor.

7) New Business:  

A)  2020 Meeting Schedule

Synk moved.
Goddeeris seconded.
All in favor.

B)  Resolution 03-20 to authorize new security system with a not to exceed amount of $80,000.

Procedures are in process for obtaining quotes from vendors.  One quote has been received for $79,000 and others are being requsted.

Goddeeris moved.
Wilkinson seconded.
All in favor.

8) Library Reports
A) Financial Report

Shelley provided a written financial report. Some donations were attributed to incorrect budget lines. State funding continues to be held harmless. Cochran funds are down about $50,000 from last year.

B) Director's Report
Shelley Reported:

  • 72 programs have been held at the library.
  • Ben Hassenger has been hosting Ukulele lessons for teens.
  • An Oreo cookie taste testing event was a big success.
  • Marques Moore is the new STEAM Educator.
  • The new Glowforge is now in the Maker’s Studio.
  • AbleEyes came in to do filming of the library layout for individuals with disabilities.
  • An MSU student has introduced a robot that will help patrons with locating areas of the library.

C) President’s Report
No report was shared.

D) BiblioCommons Conference written report

9) Announcements
A) A Friend’s fundraiser reminder was shared. This evening the third of three mental health workshops will be conducted. Tomorrow night at 6:30pm will be the second meeting for parents of teens who use the library. Shelley shared highlights of recent meetings with members of Congress in Washington DC.

Cervenak moved.
Synk seconded.
All in favor.
Motion carried.

Zaagman adjourned the meeting at 5:19 pm