Library Board of Trustees Minutes – January 23, 2019

January 23, 2019 at 4:31pm
East Lansing Public Library Board of Trustees Meeting
Main Meeting Room
950 Abbot Road

1) Call to Order
Cervenak called the meeting to order at 4:31pm.

2) Roll Call
All trustees were present.  Also in attendance were Friends Representative Sheila Taylor, Assistant Director/Head of Customer Experiences Brice Bush and Director Kristin Shelley.  City Council Liaison Erik Altmann arrived at 4:40pm.

3) Opening
A) Approval of November 19, 2018 Meeting Minutes (no December meeting due to lack of quorum)
Goddeeris moved.
Zaagman seconded.
All in favor.
Motion carried.

B) Approval of Current Meeting Agenda
Dodgson moved.
Wilkinson seconded.
All in favor.
Motion carried.

4) Communications
A) Audience: none
B) Written Correspondence: Shelley shared a note from a patron about a donation made and his love of the library.

5) Reports
A) City Council Liaison Report
City Council Liaison Report Altmann reported:
• There is a crane at the Abbot and Grand River intersection indicating work is underway on the construction site.
• Council is moving ahead with Medical Marijuana provisioning centers.  There will be four overlay districts throughout the city, positioned in a way that keeps the centers out of neighborhoods.  There will be one center for each district.
• The Park Place Project was proposed at the last council meeting for the current Dublin Square location - 14 stories along Abbot (East structure) and the west structure will be 12 down to 10 stories.  A 14 screen movie theater, parking, four floors of condominiums, and several floors of market rate housing to be included.
• Questions were asked about recreational marijuana in East Lansing, no answer to the questions because the state wide laws have yet to be set.

B) Friends of the East Lansing Public Library Report
Taylor reported:
• Secretary Patricia Thorpe passed away suddenly in December.  Friends President has a replacement lined up.
• The Friends have brought in over $4,000 each month for the last few months.  They have seen an increase in their income over the past several months.

6) Old Business:  None

7) New Business

  • Trustee search:  Board was encouraged to let people they know to apply to be a library trustee.  Carole is done in June, and the Board needs to have a replacement to Council by May.  Cervenak and Zaagman will be the trustee search committee.
  • Staffing update:
    • Eva Weihl Youth Services Librarian is leaving February 1.  We will post the position as full-time.
    • Beth Scanlon started today as the new Teen Services Specialist.
    • Adult Services interviews have been done and there is one candidate who will be offered the job.
    • The STEAM/Maker position was offered, waiting to hear back from candidate.
    • The Executive Assistant position interviews have been scheduled.
    • One 20 hr/week Customer Services Associate was hired and one 10 hr/week Page position was filled.
  • Resolution for liquor license for Books, Bites, and Bids
    Zaagman moved.
    Wilkinson moved.
    All in favor.
    Motion carried.

8) Library Reports
A) FY2019 Action Plan Update
EL Welcomes the World, we will do it again in 2019
One Book One Community: continues as it has in the past with MSU making changes to the book purchasing for incoming students, the planning committee continues to plan for the event in August 2019.

B) Financial Report
• Discussion of hiring a security guard directly or from the COEL Police Department instead of contracting with DK Security.

C) Director’s Report:  Shelley
November/December reports were reviewed.  Highlights included:

  • Father Jake presentation at ELPL in December
  • Blip the robot making several elementary school visits to science nights.
  • Launch of Shelley's podcast series.

D) President’s Report: none

9) Announcements

  • Shelley will attend the American Library Association MidWinter conference in Seattle from January 24-January 31.
  • February 5 there will be a DACA program featuring Dreamers and a 12-minute documentary film with film maker on hand.

10) Adjournment
Goddeeris moved.
Zaagman seconded.
All in favor.
Motion carried.

Cervenak adjourned the meeting at 5:40pm.