Library Board of Trustees Minutes – December 18, 2019

December 18, 2019 at 4:30pm
East Lansing Public Library Board of Trustees Meeting
Library Conference Room
950 Abbot Road

1) Call to Order 4:34pm

2) Roll Call

Trustees present were Amy Zaagman, Lance Wilkinson, Diane Goddeeris, Paul Cervenak, and Polly Synk. Also, in attendance were City Council Liaison Jessy Gregg, Friends Representative Sheila Taylor, Director Kristin Shelley, Assistant Director/Head of Customer Experiences Brice Bush, and Executive Assistant to the Director Shori Teeple.

3) Opening
A) Approval of November 20, 2019 Meeting Minutes
Goddeeris moved.
Synk seconded.
All in favor.
Motion carried.

B) Approval of Current Meeting Agenda

Cervenak moved.
Wilkinson seconded.
All in favor.
Motion carried.

4) Communications
A) Audience and Written Correspondence: none

5) Reports
A) City Council Liaison Report:
Gregg reported:

  • Moderate income housing in Valley Court Park area discussed.
  • Leaf pickup with stickers will continue but City is discontinuing leaf bags. Bag prices are reduced and will be available until sold out. Library still has several bags available for sale.

B) Friends of the East Lansing Public Library Report
Taylor reported:

  • Written financial report was shared and discussed.
  • $174 was raised from Noodles & Company fundraiser.
  • A new art installation is on display for December with more booked for January.
  • The Bookshop was encouraged for last minute holiday gifts.

6) Old Business
A)  Staff Photo List reviewed.

7) New Business:  
A)  Resolution 04-20 to approve proposed 2020 Holidays and Closures Schedule

  • The City of East Lansing will be closed on Friday July 3.
  • Schedule includes library closures for July 3 and Saturday July 4.

Synck moved to approve.
Goddeeris seconded.
All in favor.

B)  No Fines Research

  • Fines free information from other libraries was discussed.
  • Late fees would be eliminated, but patrons would still be charged for replacement costs.
  • Shelley was asked to draft a detailed proposal for going fines free and what items patrons would still be charged for.

C) MLK Luncheon January 20, 2020

  • As a Commissioner, Shelley will be purchasing a table at the event.
  • Zaagman and Goddeeris expressed interest in attending.
  • Others were encouraged to notify Shelley if they would like to attend.

D) Priority Based Budgeting Overview

  • An overview was provided of the budgeting process, which was implemented by the City of East Lansing earlier this year for all departments.
  • The Board will continue to be updated about the project.

8) Library Reports
A) Financial Report

  • A written report was discussed.
  • Teen Services Specialist was made full-time on October 28, and the Youth Services Librarian will be full-time starting on December 23.

B) Director's Report

  • The written report was discussed.
  • Shelley reported that the ukulele lessons have been a huge success.
  • Outreach programming, services to teens, and compliments about staff were shared.

C) President’s Report
No report was shared.

9) Announcements
A) None

10) Adjournment
Goddeeris moved.
Cervenak seconded.
All in favor.
Motion carried.

Zaagman adjourned the meeting at 5:23 pm