Library Board of Trustees Meeting Minutes – 7/21/2021 #2

Meeting #2

Meeting #2
July 21, 2021 at 4:30pm
East Lansing Public Library Board of Trustees Special Meeting

Audio Recording of Meeting, opens a new window (M4A format)

1) Call to Order 4:38pm

2) Roll Call

Trustees present were: Diane Goddeeris (location: East Lansing, Michigan in Ingham County), Polly Synk (location: East Lansing, Michigan in Ingham County), and Lance Wilkinson (location: East Lansing, Michigan in Ingham County). Trustees Paul Cervenak and Amy Zaagman were absent. Also, in attendance were City Council Liaison Jessy Gregg, Friends President Maureen McCabe-Power, Director Kristin Shelley, Assistant Director/Head of Customer Experiences Brice Bush, Head of Technology Services Lauren Douglass, and Executive Assistant to the Director Shori Teeple.

3) Opening
A) Approval of June 16, 2021 Meeting Minutes
Wilkinson moved.
Synk seconded.
All in favor.

B) Approval of Current Meeting Agenda
Wilkinson moved.
Goddeeris seconded.
All in favor.

4) Communications
A) Correspondence

  • Thank you cards were shared

B) Audience/Public Comment

  • None

5) Reports
A) City Council Liaison Report:
Gregg reported:

  • Mayor Stephens will be leaving early to study public policy at Harvard.
  • Project updates shared:  TechSmith moving onto MSU campus, new MSU headquarters, and the Pedestrian Plaza will be open through August 15.
  • MSU Welcome Week is coming soon, with a large incoming Freshman class.
  • Trustee Wilkinson was thanked for his service as board president.

B) Friends of the East Lansing Public Library Report
McCabe-Power Reported:

  • Saturday cart sales at library have generated $300 in sales.
  • Account balance is presently at $30,000.
  • Courtney Trunk has been posting Friends updates on Twitter.

6) Old Business
A) FY2021 Action Plan Year-end Update - discussion

  • Library staff and board members were thanked for working through an incredibly challenging year.
  • Multiple virtual and online programming opportunities were made available to patrons throughout the year.
  • The mobile library launched during FY21 with programming available to patrons and summer visits scheduled across parks in East Lansing.

B) Reopening Plan Phases - discussion

  • For the August board meeting, moving from current Phase 5 into Phase 6 will be an agenda item for discussion.

C) In-person board meetings - discussion

  • The August board meeting and future meetings will be in-person at the library.

D) Resolution 02-22 In perpetuity to close the library at 5pm, on the day of National Night Out when the event is hosted at ELPL.

Goddeeris moved
Wilkinson seconded
All in favor

7) New Business:
A) Resolution 03-22 Approve FY22 Action Plan
Goddeeris moved.
Synk seconded.
All in favor.

B) Resolution 04-22 Approve ELPL director to request funds from the Arts Commission of East Lansing in the amount of $29,000 for an outdoor mural at the library.
Goddeeris moved.
Wilkinson seconded.
All in favor.

C) ELPL Agreement with the Friends of the East Lansing Public Library - discussion 

  • Letter from Friends of the East Lansing Public Library - discussion
  • A meeting will be scheduled for Friends and Library board members to create a partnership document.  Discussion will focus on principles of partnership.
  • Trustee Synk expressed interest in participating in the meeting.

8) Library Reports
A) Financial Report
Shelley Reported:

  • Printed financial and fund balance reports were shared.

B) Director's Report

  • A written report was shared.

C) President's Report

9)  Announcements

A) Congratulations were shared with Friends President Maureen McCabe-Power and library donor Diana Tarpoff who were recent recipients of Crystal Awards.

11) Adjournment

Goddeeris adjourned the meeting at 5:52pm

Board of Trustees
Diane Goddeeris, President
Polly Synk, Vice President
Paul Cervenak, Secretary
Amy Zaagman
Lance Wilkinson

City Council Liasion
Jessy Gregg

Staff Liaison
Kristin Shelley