Library Board of Trustees Meeting Minutes – 12/21/2022

December 21, 2022 at 4:30 p.m.
East Lansing Public Library Board of Trustees Meeting
Library Large Meeting Room
950 Abbot Road

The East Lansing Public Library occupies the ancestral, traditional and contemporary lands of the Anishinaabeg Three Fires confederacy of Ojibwe, Odawa and Potawatomi peoples land ceded in the 1819 Treaty of Saginaw.

1. Call to Order 4:30 p.m.

2. Roll Call

Trustees present were: Polly Synk, Amy Zaagman, Pamela Smith, Ameenah Asante and Diane Goddeeris. Also, in attendance were Friends President Maureen McCabe-Power, Director Kristin Shelley, Head of Customer Experiences/Assistant Director Brice Bush, and Executive Assistant to the Director Shori Teeple. There were two attendees from the public.

3. Opening
3.1 Approval of Current Meeting Agenda
Zaagman moved
Goddeeris seconded
All in favor

3.2 Approval of October 12, 2022 Meeting Minutes
Goddeeris moved
Zaagman seconded
All in favor

4. Communications
4.1 Written communication was shared.

5. Audience
5.1 Public Comment - limited to two minutes per person

  • None

6. Reports
6.1 City Council Liaison Report:

  • No report

6.2 Friends of the East Lansing Public Library Report
McCabe-Power Reported:

  • Credit card reader at service desk now operational.
  • Holiday items in shop and new cart with recent fiction have been popular.
  • Purse donations have been slow; purse sale to take place February 25.
  • End of year donations continuing to come in.

7. Old Business
7.1 Intellectual Freedom -- Discussion

  • Shelley recently attended ThinkSpace conference in Grand Rapids with focus on Intellectual Freedom.
  • Toolkit at MLA website available as a resource.

7.2 Patron Conduct -- Discussion

  • Overviews shared teen behavior concerns during October and November.
  • Meetings took place with school staff and community organizations.
  • Students greeted by staff at front entrance, Patron Code of Conduct handed out, restroom doors propped open and other measures implemented.

7.3 Board Bylaws -- Discussion

  • Discussion about changes to bylaws regarding public comment.
  • Action item to change bylaws will be added to February agenda.

8. New Business
8.1 Resolution 02-23 to approve 2023 Library Board of Trustees Meeting Dates -- Action

  • Motion amended by Synk to change start times to 4:45pm for February, March and April 2023 board meeting dates.

Goddeeris moved as amended
Asante seconded
All in favor

8.2 Resolution 03-23 to approve 2023 ELPL Holidays and Closures Schedule -- Action

  • Motion amended by Synk to add two Saturday closures for December 23, 2023 and December 30, 2023.

Zaagman moved as amended
Goddeeris seconded
All in favor

8.3 Subcommittee to discuss Director's contract and performance

  • Subcommittee will consist of Synk and Smith.

9. Library Reports
9.1 Financial Report
Shelley Reported:

  • Printed financial report was shared.

9.2 Director's Report

  • A written report was shared.
  • MLK Jr. luncheon - Monday January 16
  • Board training - Thursday January 26
  • ELPL 100th Birthday Celebration event - Saturday March 11 from 11am-2pm
  • Books, Bites and Bids event - Friday April 28

9.3 President's Report

  • None

10. Adjournment

Synk adjourned the meeting at 5:35 p.m.

Board of Trustees
Polly Synk, President
Amy Zaagman, Vice President
Pamela Smith, Secretary
Ameenah Asante
Diane Goddeeris

City Council Liaison
George Brookover

Staff Liaison
Kristin Shelley